ISTSS Submission process and author instructions

We hope that you are interested in taking part in ISTSS 2020 and welcome you to submit a paper or poster for presentation. Papers and posters will be reviewed on the basis of an extended abstract of at least one full page, but no more than two pages.

ISTSS has a cooperation with the scientific journal Fire Safety Journal and some selected papers will be suggested to be included in a special issue.

Important dates for the paper submission process:
• Abstract submission deadline: 5th May 2019
• Acceptance for paper submission: 28th June 2019
• Full paper submission deadline: 29th September 2019
• Paper review feedback: 29th November 2019
• Final paper submission deadline: 12th January 2020

Important dates for the poster submission process:
• Abstract submission deadline: 1st September 2019
• Decision for poster acceptance: 27th September 2019
• Final abstract submission deadline: 1st December 2019

The language of the symposium is English. Authors are invited to submit an extended abstract either for paper or poster presentation.

One author per accepted poster abstract or full paper can register at a reduced fee as ‘Speaker’ delegate.

Abstract review process
Abstracts will be reviewed on the basis of an extended abstract of at least 1 full page, but not more than 2 pages. Abstracts should deal with tunnel safety and security and will be reviewed based on either:

• Scientific quality (Research contributions was previously the default option)
• Best practice or future challenges (e.g. engineering case studies or emerging trends)

Indicate which of the two categories above your abstract adress in your abstract or at submission of your abstract to the Secretariat by email to The Sample abstract template should be followed. All submissions should be in Microsoft Word (.doc or .docx) format, typed single-spaced on A4 white paper with 25 mm margins. Abstracts should contain the following details: Title, Authors, Affiliation/Organization of the Authors, Informative content. The abstract should extend over one page but be limited to two pages.

Acceptance for paper presentation
Successful authors will be sent full instructions on formatting and submission of their papers in conjunction with confirmation. Full papers should be submitted to the Secretariat by email ( in Microsoft Word (.doc or .docx) format. When writing the paper, the ISTSS paper template should be followed. The full paper should be a maximum of 16 pages (single sided) in length. Use one-column format and 11 pt text. Papers that are sent after the deadline may not be accepted.

Before final acceptance of the paper it will be reviewed and authors may be asked to include missing information, further explanation, or editorial corrections by. The revised paper should be submitted to the Secretariat by email ( in Microsoft Word (.doc or .docx) format. Papers that are sent after the deadline may not be accepted.

Successful papers will be published in the Proceedings of the Symposium. Presentations at the symposium should be in MS Power Point and be no longer than 15 minutes long so that some time is allowed for questions. The PC used for presenting will have its screen mirrored. For those who prefer presenter mode, it is now possible to switch to presenter mode while presenting in Microsoft Power Point. Widescreen (16:9) format projectors will be used at ISTSS 2020.

Acceptance for poster presentation
An extended poster abstract (maximum 2 pages) will be included in the proceedings for the Symposium. This extended abstract should be sent to the Secretariat by email ( in Microsoft Word (.doc or .docx). Please use the  the poster abstract template.

A poster is a visual presentation of your work which will be on display throughout the conference. The poster size should be A0 (Portrait). You should bring the printed poster and mount it on boards provided at the conference venue at the start of the Conference. There will be a special Poster Session during the conference where you are asked to be “in residence” at the poster site to present your work to delegates and answer questions. The poster session starts with a Speakers Corner in the main room where each poster presentor has a few minutes to explain what the poster is about. For this purpose, please send us an Electronic version of your poster in advance to the Secretariat by email (

Fire Safety Journal (FISJ)
ISTSS has an agreement with Fire Safety Journal (FISJ) for publishing special issues on tunnel fire safety. Fire Safety Journal is the leading publication dealing with all aspects of fire safety engineering. It is also the official journal of the International Association for Fire Safety Science (IAFSS).

Based on scientific and technical quality, papers from the ISTSS proceeding are selected for a peer review process after the symposium.

Seven papers from the 7th ISTSS Symposium in 2016 were published in the special issue on “Tunnel Fire Safety” (Fire Safety Journal, Vol 97). These papers covered a wide range of research fields, from production of soot and CO to evacuation in case of a tunnel fire.

In 2018, a total of 10 papers have been selected from the 8th ISTSS Symposium for the special issue. At present, all the papers have been under review. Among them, one paper has already been accepted and published online. We expect by June 2019, the majority of the manuscripts will be finalized and published.

Note that immediately after acceptance, the papers will be included in a regular journal issue. These papers will only be virtually linked to each other in the database to form a Virtual Special Issue (VSI). VSI is an online-only grouping of Special Issue articles traditionally assigned to a single Special Issue.

Dr. Ying Zhen Li and Prof. Haukur Ingason are the FISJ guest editors managing the special issue, including the review processes.

Submissions of research papers of high scientific and technical quality are warm welcome.